Whether you own one condo or a small building, we handle leasing, collect the rent and look after the property, while keeping you informed and helping your tenants feel supported.
One local team handles the whole tenancy, from setting the rent to the move-out inspection.
A recommended rent based on comparable Ottawa listings, reviewed again whenever the home is vacant.
Listing copy and photos, advertising on major rental sites, and every showing handled by us.
Credit, income, employment and landlord references, with the applicant's consent and the same criteria for everyone.
The Ontario Standard Lease, the rent deposit, key handover and a move-in inspection with dated photos.
Rent collected every month and paid to you with a statement showing every deposit and expense.
Every request logged and answered on time. Repairs above the approval limit you set come to you first.
Routine inspections with photos, plus a move-out inspection that documents the home's condition.
Proper notices under the Residential Tenancies Act, and a licensed paralegal for any Landlord and Tenant Board application.
Your tenants send repair requests with photos from their account, and your owner account shows your buildings, their units and every request as it's handled.
Our purpose is to make ownership more manageable while caring for the place your tenants call home. Documented inspections, clear repair decisions and regular communication help you plan for the property's needs.
Start with tenant placement, or hand us the whole tenancy. You can switch to full management at any time.
We find and sign the right tenant. You manage the home from move-in day.
Quoted after your free rental assessmentFee for tenant placement
Everything in tenant placement, plus month-to-month care of the tenancy and the building.
Quoted after your free rental assessmentFee for full management
Prefer to manage your rental yourself? Koja Property Manager is our free software for tracking rent, expenses, repairs, leases and rent increase notices, in English or French. Your tenants can send their repair requests online, and your data stays private to your account.
Many Ottawa homeowners are posted abroad, relocate for work or spend part of the year somewhere else. We're set up to look after your home from a distance.
General information, not tax advice. An accountant can confirm what applies to you.
Changing property managers doesn't have to disrupt your tenants. Here's how the handover works.
Give notice under your current management agreement. We'll help you plan the timing so nothing falls through the cracks.
Leases, rent deposit records, keys, maintenance history and tenant contact details come over from your current manager.
Your tenants get our contact details, how to pay rent and an updated tenant information package.
Renting out a home in Ottawa comes with real obligations. We keep you on the right side of them.
Yes. We bring you screened applicants with a summary of their credit, income and references, and you choose who signs the lease.
With the applicant's written consent, we check credit, verify income and employment, and speak with previous landlords. Every applicant is assessed on the same criteria, as the Ontario Human Rights Code requires.
Repair costs are paid from your rent or billed to you, and every invoice appears on your monthly statement. Work above the approval limit you set comes to you first, unless it's an emergency that can't wait.
We follow up right away, serve the proper Ontario notice (form N4) when needed, and work with a licensed paralegal if a Landlord and Tenant Board application is required.
Yes. Your owner account shows your buildings, their units and lease end dates, and every repair request with its progress. Tenants' names and contact details stay with us. You can also ask for access to another building from your account, and we confirm it with you before it appears.
Yes. We manage individual condo units for their owners, including working with the building's management on rules, move bookings and amenities. We don't manage condominium corporations themselves.
Yes. We send statements and inspection photos by email, pay rent out by direct deposit, and handle the non-resident tax withholding the CRA requires. See living away from Ottawa.
Fees depend on the property and the plan. After your free rental assessment, you'll get a written proposal with the recommended rent and every fee spelled out.
Planning a renovation, adding a unit or dealing with damage that needs an engineer's assessment? Our sister company, Paramount Engineering Solutions, provides structural engineering for property owners in Ontario.
Tell us about the property. We'll email you to book a visit, then send a recommended rent and a management proposal.
Have a question first? Email info@kojapropertymanagement.ca.